It is the proof of money received on any account. When a firm receives money in cash or by cheque, D.D., etc. from a customer, supplier or on any other account, a Receipt Voucher is prepared.
1. After Login, click Cash/Bank (or press F3).
2. Then click Receipt Voucher Button (or press Alt+r).
The following screen will appear:
Fig. 1
1. Voucher Series and Voucher No. :
It is used for voucher identification. It is a combination of alphabets and numbers.
“AB” series is set by default if any other series is not created. It can be changed.
Last entered series for Cash Sales, will be set in Combo Box from list of series. You can change this series.
The Voucher No. is set according to the voucher series. It is set to the maximum number for the selected Voucher Series. You can change it.
2.
Date: Enter the date on which transaction is entered. By default,
the Date set is the date on which the Receipt Voucher was last entered.
3. Debit Account: Only the accounts that fall under Cash/Bank
Group will appear in credit side of Receipt Voucher. Here you will
see the Closing Balance for selected Debit Account.
4.
Credit Account: Accounts falling under the group other than Cash/Bank
group will appear on Debit side of the Receipt Voucher. Also the accounts
under VAT on Purchase and CST on Purchase will not come in this Combo
Box.
If you select Accounts under group VAT on Sales or CST on Sales, you can
enter taxable amount for the Tax applied. (See Fig. 2)
Here you will see the Closing
Balance for Credit Account.
5. Amount: Enter the received amount in this field.
6.
Narration: You can select a Narration
from the Combo Box or enter another narration.
Fig. 2
7. Taxable Amount: If you select an account from CST
On Sales or Vat On Sales group, then taxable amount field will appear.
(See Fig. 2)
Taxable amount is assessable value on which VAT or CST is calculated.
If you do not enter any amount then the system will take the Taxable amount
as zero and VAT and CST reports are prepared accordingly.
Taxable Amount does not have any accounting effect. It is only for preparingVAT
and CST reports. If you want proper VAT/CST reports, then enter the basic
taxable amount (Amount on which VAT/CST is calculated) in the taxable
amount field.
8.
Finish: After clicking Finish button the Receipt Voucher will
be
saved. If you select a Customer or Supplier whose Bill
Break Up facility is selected then you have to perform Bill Breakup.
9. Finish & Print: If you want to save the voucher and Print it simultaneously, click this button. The voucher is saved and you can see the Print Preview of the voucher. If you select a Customer or Supplier whose Bill Break Up facility is selected then you have to perform Bill Break Up.
10. Close: In order to close the open screen, click 'Close' button. If you close the screen without performing 'Finish', the voucher will not be saved. You can also use 'Esc' to close the screen.
When a Receipt Voucher is made, the selected Customer/Supplier Account is Credited and selected Cash/Bank Account is Debited.
